Government forms are valuable and need to be precise as well as fit to the purpose. There are certain factors that can help to decide the design of a form.
Compatible to the purpose
Office forms are designed basically for simple clerical operations and if a blank sheet of paper is sufficient to fulfill the purpose, there is no requirement of designing or preparing any printed Paper form. Therefore, it is important that you consider the purpose and choose the way to design the form accordingly.
Ease in use
A form needs to be designed that it is easy to use. If there is a need to fill up the form with typewriter, sufficient space should be provided according to the typewriter. Likewise, if there is a need to fill the form through computer or accounting machine, it has to be designed accordingly.
Simple design
Simple design will facilitate the user to use the form, requiring minimal time in completion. Simple design may involve
- Clear column
- Headings
- Clear and concise instruction for use
- Sufficient space for numbering
Apart from that, frequently needed information needs to be placed in a position on the form which will be easily accessible by the user.
The form size
The size of the form should be based on its purpose. You need to consider the points below before deciding the form size.
- Size of the column, permitting entries to be made
- Description of information or data needs to be entered at the top and the required space
Using paper
The type of paper is determined by the following factors
- The procedure of handling appearance
- Duration to keep the forms
- Impression designed
The printing should be proper. The style and size of letters and the printing type is based on the form’s purpose. It is also worth considering that the forms allow operations like perforation, scoring and punching easily. The title of the form should be simple and short, printed at the top.
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